Kanban Board Example by Laura Silvoy.
Laura is a Healthcare Systems Engineer with a passion for improvement. Her background in both architecture and engineering provides a unique blend of knowledge encompassing the built environment, improvement methodologies, and technical analysis. Here, Laura shares her own example of personal kanban.
- Schedule on Calendar
Task management can be accomplished through
- Digital Medium
- More Tangible Format
My personal task management journey involved
many different formats,
but always followed the philosophy of Personal Kanban.
Everything is based on the Kanban System.
When I first began working,
I knew it would be important to track
prioritize the tasks assigned to me.
I liked the idea of keeping a “to-do” list,
but felt there was a lack of flexibility when priorities shifted.
I kept my first Personal Kanban in a small notebook,
(see the Kanban Board Example in the photo)
which I would bring along with me to meetings
I could record tasks as they were assigned.
I quickly realized that
the notes I was writing on
were too small to record meaningful tasks.
At that time,
I also wished to access my tasks from a mobile device.
I searched for a program that could help me
to manage my work using the framework of Personal Kanban.
A number of virtual personal Kanban programs exist,
Each has merits and faults.
I began working with LeanKit,
because it offered flexibility and robust data analysis tools.
I utilized LeanKit as my personal Kanban platform
for about a year,
another change to help visualize my work
even more effectively.
I found that Lean kit was convenient for
keeping my tasks with me at all times,
I often forgot to log in
move a card to the appropriate column as I worked on tasks.
In February 2016, I saw a video with a Kanban board example
by Jim, Benson posted on LinkedIn.
This video inspired me to simplify my task management strategy.
Jim’s message helped crystalize the goals of personal Kanban,
To visualize tasks
Limit work in progress.
A white board and sticky notes accomplished this easily,
I no longer need to open a browser window
to view current and upcoming tasks.
Kanban Board Example –> See the video now.
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My personal Kanban board is at my desk,
I can always see it.
If I’m curious what tasks are coming up,
I can just look to my left.
If I am traveling,
I will take a few notes with me,
as a reminder of what tasks
I need to work on while I’m away.
Others can easily see what tasks I am working on
how their request might fit into my schedule.
The “doing” column is intentionally small,
forcing me to limit the number of tasks
I am currently working on.
This simple Kanban Board Example
accomplishes the two goals of personal Kanban that Jim
describes in his video:
visualize work and limit work in progress.
While this method is not perfect,
it helps me to:
Keep track of my tasks
Rearrange them when necessary
Focus only on the most important ones.
I’ve found that this simplified method
is most effective for me at this moment,
in the spirit of continuous improvement,
I am always open to a new way!
Task management is a personal preference
can be accomplished with many different platforms and media.
How do you manage your work
See now the materials you need for
your Personal Kanban Board
Update from Laura in May 2016
If it is real Lean it spreads by themselves.
In this picture, Laura show us how the Personal Kanban Boards spreads
in the company she works.
They are embracing the Lean Production.